Effective Date: 1st January 2025 | This policy applies to all services provided by Infoma Academy.
Infoma Academy ("we," "us," or "our") is committed to protecting the privacy of institutions, students, educators, and all users who interact with our platform. This Privacy Policy explains how we collect, use, disclose, and safeguard your information.
1. Information We Collect
We collect the following categories of information:
- institution Information: institution name, address, board affiliation, and contact details of the principal or coordinator.
- Participant Information: Student names, grade/class, and institution affiliation for quiz registration purposes.
- Contact Information: Email addresses and phone numbers of teachers, administrators, and coordinators.
- Platform Usage Data: Pages visited, time spent, device type, and browser information collected automatically through cookies.
- Quiz Performance Data: Scores, responses, rankings, and participation records.
2. How We Use Your Information
Information collected is used solely for the following purposes:
- Registering institutions and participants for quiz events
- Sending event invitations, schedules, and result notifications
- Generating digital certificates and performance reports
- Improving our quiz content and platform experience
- Communicating about new programs, events, and updates (with opt-out option)
- Complying with legal obligations
3. Information Sharing
We do not sell, rent, or trade your personal information to any third party. We may share information in limited circumstances:
- With partner institutions: Aggregated rankings and team/institution names may be shared during events.
- With service providers: Trusted third-party tools (e.g., email, cloud storage) that help us operate the platform, under strict confidentiality agreements.
- Legal requirements: If required by law or government authority.
4. Cookies & Tracking
We use cookies and similar tracking technologies to enhance your experience on our website. These include:
- Essential cookies: Required for the website to function properly.
- Analytics cookies: Help us understand how users navigate our site (e.g., Google Analytics).
- Preference cookies: Remember your settings and preferences.
You can disable cookies through your browser settings, though some features may not function correctly without them.
5. Data Security
We implement industry-standard security measures to protect your data including SSL encryption, secure cloud storage, and access controls. While we take all reasonable precautions, no system can guarantee 100% security. We encourage you to use strong passwords and report any suspicious activity to us immediately.
6. Children's Privacy
Our platform is designed for institution-age participants, typically under 18 years of age. We collect student information only with the involvement of their institution and/or parent/guardian, through the institution's official registration process. We do not directly market to or collect personal information from children outside of this supervised context.
7. Your Rights
You have the right to:
- Access the personal information we hold about you or your institution
- Request correction of inaccurate data
- Request deletion of your data (subject to legal obligations)
- Opt out of non-essential communications at any time
To exercise these rights, contact us at theinfomaacademy@gmail.com.
8. Third-Party Links
Our website may contain links to external websites (e.g., sponsors, partner organizations). We are not responsible for the privacy practices of those sites and encourage you to review their policies separately.
9. Changes to This Policy
We may update this Privacy Policy from time to time. When we do, the "Last Updated" date at the top of this page will be revised. We encourage you to review this policy periodically. Continued use of our services after changes constitutes acceptance of the updated policy.